Executive Assistant to the Chief Executive Officer
Location: Downtown Toronto, Ontario
Organization: The Rekai Centres
Position Type: Full-time, On-site (This is not a hybrid position.)
NOTE: Interview may include a practical skills assessment

Position Description
Reporting directly to the Chief Executive Officer, the Executive Assistant provides executive, governance, and administrative support to the Office of the CEO

Executive Support to the Office of the CEO

• Manage the day-to-day administration
• Coordinate the CEO's calendar, meetings, travel, and executive commitments.
• Prepare executive correspondence, reports, presentations, briefing notes, agendas, and meeting materials.
• Monitor deadlines, action items, and follow-up to support executive priorities.
• Coordinate stakeholder meetings, special projects, and communications
• Serve as the primary point of contact and maintain executive and corporate records.

• Coordinate Board of Directors and Board Committee meetings, including scheduling, agenda preparation, meeting logistics, Board packages, minutes, and follow-up actions.
• Maintain Board records, including bylaws, policies, resolutions, declarations, minutes, and other governance documentation.
• Support annual Board activities, including orientation, evaluations, governance policy reviews, and regulatory compliance.
• Serve as the primary liaison between the CEO, Board members, and Board Committees, facilitating effective communication and governance processes

“How do you Live in the Moment?”

We are passionate about ‘Making Every Moment Matter’™. We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass and who has a commitment to teamwork. The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.

About Us:

An exciting and novel opportunity to lead the opening and manage the clinical operations of a new long-term care home - built on the principles of person-centered emotion focused living - awaits you in the residential community of Cardinal Creek Residence in Orleans, just outside Ottawa, ON. 

Slated to open its doors in Summer 2026, Cardinal Creek Residence will welcome and become home to 224 residents from the neighbouring communities and the daily destination and inspiration for more than 400 team and community members.

The Retirement Homes Regulatory Authority (RHRA) is Ontario’s independent, not-for-profit regulator responsible for administering the Retirement Homes Act, 2010 (the Act) in the public interest. Its mandate is to enhance the safety, well-being, and protection of residents in the province’s licensed retirement homes by licensing and inspecting homes, overseeing compliance and enforcement, applying a risk-based regulatory approach, maintaining a public register, educating operators, residents, and the public, and advising government on sector trends, emerging issues, and policy considerations.
 
Reporting to the Board, the Chief Executive Officer & Registrar provides strategic, operational, and regulatory leadership to the RHRA. In the CEO capacity, this leader is accountable for organizational performance, financial stewardship, risk management, people leadership, operational effectiveness, and execution of the strategic plan. As Registrar under the Act, the incumbent also holds statutory accountability for regulatory decision-making, including licensing, compliance and enforcement, inspections, and other authorities that support resident protection and strengthen public trust and confidence in RHRA’s regulatory role. The CEO & Registrar supports and advises the Board, works closely with the Ministry through effective government relations, accountability reporting, and policy advice, and ensures the RHRA delivers resident-centred, data-informed outcomes in the public interest.